About the WEC Grants
Apply for a 2023-2024 Wildlife Graduate Student Association Grant!
To encourage graduate students to participate in their professional and academic arenas, each year the Department of Wildlife Ecology & Conservation (WEC) makes funds available for graduate students to attend conferences/symposiums for presenting research and for other professional development opportunities.
To encourage graduate students to participate in their professional and academic arenas, each year the Department of Wildlife Ecology & Conservation (WEC) makes funds available for graduate students to attend conferences/symposiums for presenting research and for other professional development opportunities.
WGSA travel grants can be used to support:
1. Conference registration fees (in person and virtual) and associated travel expenses;
2. Professional development (in person and virtual) and associated travel expenses; and
3. Academic publication fees
The maximum award from WGSA is $250 per student per fiscal year.
The Application Process: |
Are you Eligible? |
To apply for a WGSA travel grant, read the instructions below and then click on the link above to submit an application.
Grant application important dates: Fall 2023 cycle (expenses from August 2023 – December 2023) September 18, 2023: grant applications open at 6am ET October 13, 2023: grant applications close at 5pm ET Spring-Summer 2024 cycle (expenses from January 2024 – July 2024): February 13, 2024: grant applications open at 6am ET March 16, 2024: grant applications close at 5pm ET All applicants will receive an e-mail notification from the travel grants committee within 2-3 weeks after the final deadline notifying you of the decision on your application. |
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Information for applicants:
- Make sure to read instructions on the application form fully and fill out every field of the application.
- Make sure to select "Send me a copy of my responses" at the bottom of the form. Upon submission of your application, you should receive an automatically generated e-mail from Google Forms---do not delete this email! If you do not receive this confirmation email within 24 hours, please contact the current WGSA Travel Grants Committee Co-chairs (Pat Dumandan, [email protected] and Priyanka Hari Haran, [email protected]) to make sure your application was received.
- If you have made an error in your submitted application, you can edit your response using the link provided in your confirmation email from Google Forms at any time until the application deadline.
Information for Awardees:
Please review these instructions carefully before taking your trip. It is important that you have all of the necessary forms signed and processed PRIOR to your trip in order to receive reimbursement. DO NOT WAIT! Once you receive a notice of award, contact the front office for assistance.
Before your trip:
1. As soon as possible, submit a WEC Travel Authorization Request (TAR).TARs must be approved in advance of the travel. However, if you are a REC-based student, you may file your TAR with the administrative staff of the center where your chair is based. E-mail Dan Deep ([email protected]) for the account chartfield information.
2. International travel is processed manually. Allow 30 days before your departure date for your TAR to go through the approval process. International travel requires that you get a Medex Card. Applications are available in 368 N-Z Hall.
3. International travel will not be approved without the Medex Card. If you are renting a car you must use AVIS Rent-A-Car or be prepared to justify your alternate choice. With an approved TAR, you can avoid an out-of-pocket expense by requesting an ACTO form for your car rental. Make your AVIS car rental reservation before you request the ACTO form.
During your trip:
1. Keep ALL receipts [i.e. registration, hotel, airline ticket, car rental, taxi, tolls, banquet (you must have a receipt and verification that the banquet was an organized event with a speaker), etc.
2. UF meal allowance is $36/day. The first and last day of travel will vary according to your departure and arrival times. Receipts are not required to receive your meal allowance. Banquets are the exception.
After your trip (within 10 days of your return):
1. submit a WEC Travel Expense Report within ~2 weeks of returning from the trip.
2. Include all receipts associated with your trip. Missing receipts will delay your reimbursement.
3. IMPORTANT: If travel is occurring during the summer, submit receipts of prepayments to WEC Fiscal (on or before June 30).
- Make sure to read instructions on the application form fully and fill out every field of the application.
- Make sure to select "Send me a copy of my responses" at the bottom of the form. Upon submission of your application, you should receive an automatically generated e-mail from Google Forms---do not delete this email! If you do not receive this confirmation email within 24 hours, please contact the current WGSA Travel Grants Committee Co-chairs (Pat Dumandan, [email protected] and Priyanka Hari Haran, [email protected]) to make sure your application was received.
- If you have made an error in your submitted application, you can edit your response using the link provided in your confirmation email from Google Forms at any time until the application deadline.
Information for Awardees:
Please review these instructions carefully before taking your trip. It is important that you have all of the necessary forms signed and processed PRIOR to your trip in order to receive reimbursement. DO NOT WAIT! Once you receive a notice of award, contact the front office for assistance.
Before your trip:
1. As soon as possible, submit a WEC Travel Authorization Request (TAR).TARs must be approved in advance of the travel. However, if you are a REC-based student, you may file your TAR with the administrative staff of the center where your chair is based. E-mail Dan Deep ([email protected]) for the account chartfield information.
2. International travel is processed manually. Allow 30 days before your departure date for your TAR to go through the approval process. International travel requires that you get a Medex Card. Applications are available in 368 N-Z Hall.
3. International travel will not be approved without the Medex Card. If you are renting a car you must use AVIS Rent-A-Car or be prepared to justify your alternate choice. With an approved TAR, you can avoid an out-of-pocket expense by requesting an ACTO form for your car rental. Make your AVIS car rental reservation before you request the ACTO form.
During your trip:
1. Keep ALL receipts [i.e. registration, hotel, airline ticket, car rental, taxi, tolls, banquet (you must have a receipt and verification that the banquet was an organized event with a speaker), etc.
2. UF meal allowance is $36/day. The first and last day of travel will vary according to your departure and arrival times. Receipts are not required to receive your meal allowance. Banquets are the exception.
After your trip (within 10 days of your return):
1. submit a WEC Travel Expense Report within ~2 weeks of returning from the trip.
2. Include all receipts associated with your trip. Missing receipts will delay your reimbursement.
3. IMPORTANT: If travel is occurring during the summer, submit receipts of prepayments to WEC Fiscal (on or before June 30).
If you have questions or concerns, please contact the current WGSA Travel Grants Committee Co-chairs: Patricia Dumandan ([email protected]) and Priyanka Hari Haran ([email protected]).