Information for SNRE Awardees
Please review these instructions carefully before taking your trip. It is important that you have all of the necessary forms signed and processed PRIOR to your trip in order to receive reimbursement.
DO NOT WAIT! Once you receive a notice of award, contact the front office for assistance.
DO NOT WAIT! Once you receive a notice of award, contact the front office for assistance.
Obtaining and Initiating Award
- Contact IFAS-Fiscal team for any questions (Stephanie Lacey Dodd)
- To get the appropriate form to submit your Travel Request (TR), use the Shared Services Center (SSC) site through IFAS - sharedservices.ifas.ufl.edu/financial-services/, make sure to have at hand your award email.
- Submit your TR to SSC by sending an email to IFAS-SSC and cc Stephanie Lacey Dodd.
- Once approved and receive your TR # you can start booking your expenses. Reminder the below expense must be booked through UFGO, Booking Tool Guide
- Flight
- Train
- Car Rental
- Hotel
- Personal Travel included during your trip? Cost Comparison REQUIRED: Cost Comparison Guide
- Need to book outside the UFGO booking tool? Cost Comparison REQUIRED: Cost Comparison Guide
TAR Requests
Before your trip:
1. As soon as possible, submit a Travel Request form form the shared center. TARs must be approved in advance of the travel.
2. International travel is processed manually. Allow 30 days before your departure date for your TAR to go through the approval process. International travel requires that you get a Medex Card. Applications are available in 368 N-Z Hall.
3. International travel will not be approved without the Medex Card. If you are renting a car you must use AVIS Rent-A-Car or be prepared to justify your alternate choice. With an approved TAR, you can avoid an out-of-pocket expense by requesting an ACTO form for your car rental. Make your AVIS car rental reservation before you request the ACTO form.
During your trip:
1. Keep ALL receipts [i.e. registration, hotel, airline ticket, car rental, taxi, tolls, banquet (you must have a receipt and verification that the banquet was an organized event with a speaker), etc.
2. UF meal allowance is $36/day. The first and last day of travel will vary according to your departure and arrival times. Receipts are not required to receive your meal allowance. Banquets are the exception.
After your trip (within 10 days of your return):
1. submit a Travel Expense Report within ~2 weeks of returning from the trip.
2. Include all receipts associated with your trip. Missing receipts will delay your reimbursement.
3. IMPORTANT: If travel is occurring during the summer, submit receipts of prepayments to WEC Fiscal (on or before June 30).
1. As soon as possible, submit a Travel Request form form the shared center. TARs must be approved in advance of the travel.
2. International travel is processed manually. Allow 30 days before your departure date for your TAR to go through the approval process. International travel requires that you get a Medex Card. Applications are available in 368 N-Z Hall.
3. International travel will not be approved without the Medex Card. If you are renting a car you must use AVIS Rent-A-Car or be prepared to justify your alternate choice. With an approved TAR, you can avoid an out-of-pocket expense by requesting an ACTO form for your car rental. Make your AVIS car rental reservation before you request the ACTO form.
During your trip:
1. Keep ALL receipts [i.e. registration, hotel, airline ticket, car rental, taxi, tolls, banquet (you must have a receipt and verification that the banquet was an organized event with a speaker), etc.
2. UF meal allowance is $36/day. The first and last day of travel will vary according to your departure and arrival times. Receipts are not required to receive your meal allowance. Banquets are the exception.
After your trip (within 10 days of your return):
1. submit a Travel Expense Report within ~2 weeks of returning from the trip.
2. Include all receipts associated with your trip. Missing receipts will delay your reimbursement.
3. IMPORTANT: If travel is occurring during the summer, submit receipts of prepayments to WEC Fiscal (on or before June 30).
If you have questions or concerns with this process, please contact Stephanie Lacey Dodd or IFAS-SSC
